DR. FRANCA
LIVE A HIGH VOLTAGE LIFE

DR FRANCA GIVES YOU STEP BY STEP GUIDE ON MAKING THE RIGHT CAREER CHOICE. 27th November 2016

​Choosing the right career path gives you the satisfaction of contributing your own quota to mankind while enjoying what you do.


STEP BY STEP TUTORIAL ON PROJECT MANAGEMENT

 

Our research showed that many managers, entrepreneurs and business owners lack the basic skills of project management that will help them succeed in business. If you fail plan, you have ultimately planned to fail to business, the importance of Project Management cannot be over emphasized, that is why Dr Franca is offering these easy steps to a successful project. As a mark of goodwill gesture to our esteemed readers, an easy step-by-step course on Project Management will be featured. This course will run as a series over a period of twelve months. Saving you a whopping N200,000 naira. Don’t miss this GOLDEN opportunity.

 

General Objective:

At the end of the course, you will be able to learn the essentials of project life cycle, planning and scheduling, using Critical Path Method to improve project control, manage multiple projects and measure performance.

 

PROJECT MANAGEMENT (1):

Fundamentals:

(a)        The Project life Cycle

(b)        Getting Organised and setting goals

(c)        Be S-M-A-R-T-E-R

(d)       Define the Project Manager’s role

(e)        Tips and hand on exercises

 

 The Project Life Cycle:


1. Define the project


2. Plan the project


3. Implement


4. Monitor and adjust


5. Evaluate


6. Celebrate

 

 

 

 

 

 

 

 

 


 

Getting Organised:

Step 1: Make sure you define your project

1.                     Is it goal oriented?

2.                     Does it consist of connected and interconnected activities?

3.                     Does it include some element of uniqueness?

4.                     Is it of limited duration (begins and ends?

 

Step 2: Plan for Project Effectiveness

1.                     Develop Project Objective

2.                     Utilize Modern Planning techniques e.g. Microsoft Project

3.                     Implement the monitoring system

4.                     Learn and make the system work for you

 

A project must be S-M-A-R-T-E-R to be regarded as a project:

Specific                       The more specific the target, the greater the chances to hit it

Measurable                  Measure cost, quality, quantity and time. If it cannot be measured, then forget it.

Agreeable                    Make sure all necessary participants agree. If they don’t agree now, they will probably make trouble later

Realistic                      If you can’t get there at all, it’s hardly worth trying

Timely                         A well defined deadline helps everyone know when and what is expected

Energy                        Consider the amount of energy it takes to accomplishing the goal.

Record                        Putting goals in writing fosters commitment

 

The role of a project Manager includes: Resource allocation, staffing assignments, access to high level meetings, progress reporting and job scheduling. Information necessary to manage the project: what is in place, existing systems, expertise and training needs, time frame, progress reports, overall budget and authority.




















 




Three rules for being a great Project Manager:

1.         To solve it easily, catch it early.

2.         Never waste a resource

3.         When you need a great idea, start with lots of ideas.

 

Tips - SEVEN REASONS why some Projects fall:

Inadequate Project Manager authority.
Lack of project team participation in planning and in problem solving.
Improper structuring and use of status and progress reports.
Use of superficial status and progress reports.
Inadequate Project Manager human, technical or administrative skills.
Unrealistic project schedules.
Unrealistic or unclear project goals.

 

---and SEVEN REASONS why Project Succeed!

The organizational structure is suited to the project and the team
The project team participates in planning
The project Manager is committed to established schedules
The project Manager is committed to established budgets.
The project manager makes proper use of network planning techniques and doesn’t let the plan become an end in itself
The Project Manager works with bureaucracy and office politics, not against them
Project manager, management, team, and customer agree on specific, realistic project goals.

 

































TEST YOURSELF (1)

Which of the following are Projects?

1.   Put a man on the Moon and return him safely to Earth by the end of this decade. Yes/No

2.   Decide which of six critical assignments is most important. Yes/No

3.   Get the monthly report done on time. Yes/No

4.   Build a new office building. Yes/No

 

Check out the answers to Test I in the next issue.

TRY THIS SAMPLE PROJECT

Project: To install an inventory control system in the Motor Spare Parts Department.

 Tick the boxes

 Important                   Less Important

The Spare Parts Department employs 10 people.

The Department must continue to operate throughout the installation, training, and testing process.
We expect that 10 computers will be adequate (budget N2,000,000).
The software budget is N2,000,000
Other departments in the organisation have already been automated, so that our people have prior experience on similar tasks.
The overall budget is N10, 000,000 naira
 You must complete the project in two weeks.
 What Questions must you ask to get the information necessary to manage the Project?
 Consider the following:
What is in place
Existing system
Expertise, training and how many
Why two weeks
Limited authority
Overall budget
How often is progress needed
Budget authority.
Why would they be different specifications (Functional & Technical)